Executive - Operations

Job description

Executive - Operations: We are seeking a detail-oriented and analytical Executive - Operations to join our Operations Audit department. The successful candidate will manage end-to-end vendor invoice verification processes, perform comprehensive civil works rate and cost analysis, and ensure all pre- and post-invoice auditing activities meet strict weekly, monthly, quarterly, and annual operational schedules. Key Responsibilities 1. Vendor Invoice Verification & Schedule Management • Demonstrate a deep understanding and execution of end-to-end vendor invoice verification processes against contractual terms, BOQs, and measurement logs. • Carry out systematic weekly, monthly, quarterly, and annual pre- and post-vendor invoice verification activities. • Ensure all vendor invoice verification workflows strictly adhere to targeted operational timelines, schedules, and compliance deadlines. 2. Civil Costing & Rate Analysis • Analyze rates for all types of vendor-quoted civil works (earthworks, concrete, masonry, structural, and finishing works). • Perform detailed costing, cost analysis, and variance benchmarking against market rates and project budgets. 3. Documentation & Issue Escalation • Actively participate in preparing, standardizing, and maintaining operational process documentation and SOPs. • Proactively identify operational bottlenecks, rate discrepancies, or compliance risks and escalate issues promptly to the Operations Manager with proposed solutions. Required Competencies & Skills Core & Technical Skills • End-to-end vendor invoice auditing & verification. • Rate analysis for all types of civil works. • Costing, cost analysis & variance tracking. • Audit schedule adherence & workflow planning. Software & Interpersonal Skills • Microsoft Excel: Advanced data analysis, pivot tables & formulas. • Microsoft Word: Formal documentation & process reporting. • Communication: Clear written & verbal reporting skills. • Teamwork: Collaborative cross-functional mindset.