Senior Executive- Corporate Secretarial

Job description

Role & responsibilities 1. Board & Corporate Governance • Independently manage end-to-end Board, Committee and Shareholder Meeting processes, including Annual General Meetings, Extraordinary General Meetings and Postal Ballots. • Prepare and finalise Board and Shareholder Notices, Agendas, Presentations, Minutes, Circular Resolutions and Action Trackers. • Drive compliance with the Companies Act, 2013, SEBI Listing Regulations and other applicable corporate laws. • Drive the implementation of corporate governance initiatives and adoption of governance best practices. 2. Regulatory Compliance • Ensure timely statutory filings and disclosures with the Ministry of Corporate Affairs (MCA), Registrar of Companies (ROC), Stock Exchanges, SEBI and other regulatory authorities, including XBRL filings. • Monitor and ensure compliance with applicable SEBI Regulations, including: • SEBI (Listing Obligations and Disclosure Requirements) Regulations; • Track regulatory developments, analyse their business impact and drive implementation of necessary compliance measures, including updates to corporate governance policies, Board Committee Charters and Terms of Reference. 3. Secretarial Operations • Independently manage secretarial compliances for the listed entity, subsidiaries and other group entities and LLPs. • Manage corporate actions including dividend, Investor Education and Protection Fund (IEPF) matters, Postal Ballots and other shareholder-related compliances. • Coordinate and drive the preparation of the Annual Report from a secretarial and governance perspective. • Liaise with Registrars & Transfer Agents, Stock Exchanges, Depositories, legal advisors and regulatory authorities. • Monitor investor grievances, including matters relating to the SCORES platform, and ensure timely resolution. 4. Strategic & Transaction Support • Independently manage debt issuances, fund-raising transactions and related regulatory compliances. • Support incorporation, restructuring and other corporate actions, as applicable. • Participate in and manage secretarial due diligence exercises, Secretarial Audits, 5. Statutory Audits and governance reviews. • Analyse changes in applicable laws, prepare internal regulatory updates and recommend implementation measures for the Secretarial function. 6. Stakeholder Management • Build and maintain effective working relationships with internal and external stakeholders, including regulatory authorities. • Partner with cross functional teams to ensure seamless execution of governance and compliance initiatives. • Ensure timely delivery of assignments while maintaining the highest standards of professionalism, confidentiality and governance. Preferred candidate profile • Strong understanding of the Companies Act, SEBI Listing Regulations, SEBI PIT Regulations, SEBI SAST and corporate governance framework. • Excellent drafting, analytical and interpretation skills. • Strong verbal and written communication skills. • Ability to work with agility in a dynamic environment and manage multiple priorities while consistently delivering high-quality outcomes. • Confidence to interact with senior management / HOD and cross-functional stakeholders with professionalism and maturity. • Good judgement, discretion and a collaborative approach while handling sensitive and confidential matters. • High level of ownership, accountability and attention to detail, with the ability to independently lead assignments and deliver high-quality outcomes. • Proficiency in MS Office (Word, Excel and PowerPoint) and familiarity with secretarial and compliance platforms.