Hiring For Payroll Processing & Timesheet Specialist - Hyderabad

Job description

Roles and Responsibilities As a Mid-Office Coordinator, you will manage administrative tasks for the placement of temporary employees (Talents) while ensuring strict compliance with labor legislation and Group processes. The core responsibilities are categorized below: Client Configuration & Optimization (Osmose) • System Management: Manage and improve client settings within the Osmose system. • Rule Coordination: Support Consultants, Account Managers, or Process Managers in creating and linking complex payroll rules. • Process Optimization: Optimize administrative workflows, including contract management, HR templates, time-clock imports, and Vendor Management Systems (e.g., Pixid). • Quality Audits: Conduct weekly operational reviews and monthly post-payroll audits with agencies to ensure data quality. Talent File Management • Registration: Follow up with Talents to secure and validate registrations in Osmose. • Compliance Monitoring: Monitor medical fitness compliance by scheduling exams, updating files, and tracking summons. • Credential Renewal: Ensure the timely renewal of professional certifications (CACES), authorizations, and residence permits. • Reporting: Generate risk assessment reports and mandatory monthly editions. Contract Management • Drafting: Draft and issue temporary work contracts (CTT) and assignment contracts (CMD). • Specialized Contracts: Manage framework contracts ("contrats chapeaux") and specific assignment letters for CDII (Permanent-Interim) contracts. • Signature Verification: Ensure all contracts are systematically signed. Payroll Processing & Expenses • Data Collection: Collect timesheets and variable payroll data (such as absences and bonuses) from teams, clients, or Time & Attendance (GTA) tools. • Auditing & Entry: Enter and audit timesheets in Osmose for compliance. • Follow-ups: Manage weekly follow-ups for missing supporting documentation. • Advances & Expenses: Process downpayments (advances) within established deadlines and audit/reintegrate professional expenses in accordance with URSSAF regulations. Support & Dispute Resolution • Hotline Coverage: Staff the dedicated telephone hotline for client and Talent inquiries or claims. • Anomaly Resolution: Monitor contracts without defined end-dates and resolve anomalies. • Financial Recovery: Manage the recovery of overdue invoices (excluding commercial disputes) and identify/flag overpayments for recovery. • Administrative Processing: Handle the administrative processing of wage garnishments and absence justifications. Digital Transformation • Adoption Drive: Promote and encourage the use of digital solutions, including the Client Portal, Youplan, Talent App, e-invoicing, and digital pay slips. Candidate Profile • Education: Must possess a Bachelors degree in commerce. • Experience: • Minimum of 36 years of experience in administration, financial accounting, or a similar work profile. • Prior experience working specifically on timesheets and payrolling is a must. • Mindset & Approach: • Demonstrates a flexible mindset and the ability to look beyond the core remit to contribute to evolving projects or tasks. • Shows strong process ownership and accountability to drive positive outcomes. • Willing and eager to learn, demonstrating curiosity and adaptability to accommodate process priorities. • Work Schedule: • Willingness to work Monday to Friday. • Ability to work 9 hours per day (which includes a 1-hour break each day). Interested candidates drop your profile to ramji.sakpal@randstadusa.com or else DM to my LinkedIn page : https://www.linkedin.com/in/ramjik/