Hiring For Payroll Processing & Timesheet Specialist - Hyderabad

Job description

**Roles and Responsibilities** As a Mid-Office Coordinator, you will manage administrative tasks for the placement of temporary employees (Talents) while ensuring strict compliance with labor legislation and Group processes. The core responsibilities are categorized below: **Client Configuration & Optimization (Osmose)** - **System Management:** Manage and improve client settings within the Osmose system. - **Rule Coordination:** Support Consultants, Account Managers, or Process Managers in creating and linking complex payroll rules. - **Process Optimization:** Optimize administrative workflows, including contract management, HR templates, time-clock imports, and Vendor Management Systems (e.g., Pixid). - **Quality Audits:** Conduct weekly operational reviews and monthly post-payroll audits with agencies to ensure data quality. **Talent File Management** - **Registration:** Follow up with Talents to secure and validate registrations in Osmose. - **Compliance Monitoring:** Monitor medical fitness compliance by scheduling exams, updating files, and tracking summons. - **Credential Renewal:** Ensure the timely renewal of professional certifications (CACES), authorizations, and residence permits. - **Reporting:** Generate risk assessment reports and mandatory monthly editions. **Contract Management** - **Drafting:** Draft and issue temporary work contracts (CTT) and assignment contracts (CMD). - **Specialized Contracts:** Manage framework contracts ("contrats chapeaux") and specific assignment letters for CDII (Permanent-Interim) contracts. - **Signature Verification:** Ensure all contracts are systematically signed. **Payroll Processing & Expenses** - **Data Collection:** Collect timesheets and variable payroll data (such as absences and bonuses) from teams, clients, or Time & Attendance (GTA) tools. - **Auditing & Entry:** Enter and audit timesheets in Osmose for compliance. - **Follow-ups:** Manage weekly follow-ups for missing supporting documentation. - **Advances & Expenses:** Process downpayments (advances) within established deadlines and audit/reintegrate professional expenses in accordance with URSSAF regulations. **Support & Dispute Resolution** - **Hotline Coverage:** Staff the dedicated telephone hotline for client and Talent inquiries or claims. - **Anomaly Resolution:** Monitor contracts without defined end-dates and resolve anomalies. - **Financial Recovery:** Manage the recovery of overdue invoices (excluding commercial disputes) and identify/flag overpayments for recovery. - **Administrative Processing:** Handle the administrative processing of wage garnishments and absence justifications. **Digital Transformation** - **Adoption Drive:** Promote and encourage the use of digital solutions, including the Client Portal, Youplan, Talent App, e-invoicing, and digital pay slips. Candidate Profile - **Education:** Must possess a Bachelors degree in commerce. - **Experience:** - Minimum of 36 years of experience in administration, financial accounting, or a similar work profile. - Prior experience working specifically on timesheets and payrolling is a must. - **Mindset & Approach:** - Demonstrates a flexible mindset and the ability to look beyond the core remit to contribute to evolving projects or tasks. - Shows strong process ownership and accountability to drive positive outcomes. - Willing and eager to learn, demonstrating curiosity and adaptability to accommodate process priorities. - **Work Schedule:** - Willingness to work Monday to Friday. - Ability to work 9 hours per day (which includes a 1-hour break each day). Interested candidates drop your profile to ramji.sakpal@randstadusa.com or else DM to my LinkedIn page : https://www.linkedin.com/in/ramjik/