HR Recruitment n operations

Job description

• Support recruiters with requisition setup, preparation, and routing activities to ensure required information is complete and ready for posting. • Refine job descriptions for clarity, formatting, alignment to approved templates, and readiness for internal or external posting. • Coordinate posting activities and help ensure job postings reflect accurate title, location, work model, role requirements, and screening criteria. Candidate Screening & Recruiter Support • Set up prescreening questions and related screening criteria in alignment with recruiter guidance and hiring requirements. • Assist recruiters by reviewing candidate information against stated qualifications and preparing shortlists of potentially qualified candidates for recruiter review. • Maintain accurate candidate, requisition, and workflow documentation in applicant tracking systems and shared trackers. Offer Preparation & Administrative Coordination • Assist with preparing offer materials and supporting documentation in accordance with established Talent Acquisition processes. • Conduct years-of-experience calculations and related candidate data checks to support consistent offer preparation and compensation review processes. • Track assigned administrative tasks, follow up on missing information, and escalate issues that could delay requisition posting, candidate movement, or offer preparation. Process Quality, Compliance & Partnership • Follow standard operating procedures, documentation requirements, and confidentiality expectations when handling candidate and requisition information. • Partner with recruiters and Recruiting Ops & Tech team members to identify opportunities to improve process consistency, cycle time, quality, and service experience. • Support recurring reporting, audits, process checks, and operational clean-up activities as needed. Education & Experience: • Bachelor's degree in Human Resources, Business Administration, Operations, Psychology, Communications, or a related field; equivalent experience may be considered. • Typically 1+ year of experience in recruiting coordination, HR administration, talent acquisition operations, shared services, customer support, or administrative operations. • Experience supporting high-volume administrative workflows, data entry, documentation, or process coordination in a deadline-driven environment. • Exposure to recruiting processes, requisition management, candidate tracking, or HR systems is preferred but not required. Must Have Skills • Strong attention to detail and accuracy when reviewing requisition, job description, candidate, and offer-related information. • Strong organization skills with the ability to manage multiple administrative tasks, priorities, and follow-ups simultaneously. • Clear written and verbal communication skills, with the ability to provide timely updates to recruiters and stakeholders. • Ability to follow defined processes, checklists, and service standards in a high-volume recruiting environment. • Comfort working with applicant tracking systems, HR systems, Microsoft Office, Excel, shared trackers, and collaboration tools. • Ability to handle confidential candidate and hiring information with professionalism and discretion. Nice to Have Skills • Prior experience as a recruiting assistant, recruiting coordinator, HR coordinator, HR operations associate, or administrative support specialist. • Experience using applicant tracking systems such as Workday, Oracle, Taleo, iCIMS, or similar platforms. • Experience supporting job postings, prescreening questions, candidate screening, offer preparation, or years-of- experience calculations. • Prior experience in healthcare, shared services, global capability center operations, or a highly regulated environment. • Working knowledge of recruiting compliance, documentation standards, or structured hiring workflows.