Associate - HR On-boarding & Operations (Third Party Payroll)

Job description

Role: Associate HR - Onboarding Payroll: Third-party payroll This role will be responsible for ensuring a seamless onboarding experience for all new hires while also supporting Talent Acquisition activities. The incumbent will manage end-to-end onboarding processes, coordinate candidate journeys from offer release to joining, and provide recruitment coordination support to ensure smooth hiring operations. Key Responsibilities: Onboarding: • Lead and manage the onboarding process for new hires, including completing personal file, verifying information, ensuring proper document filing, and providing guidance and support to new employees. • Release offer letters and coordinate with candidates through the entire pre-joining phase to ensure a positive candidate experience and successful joining. • Handle post-offer engagement activities and maintain regular communication with candidates until their date of joining. • Managing background verification checks • Invoice processing • Maintain detailed records of all onboarding activities. • Monitor and track onboarding progress through periodic surveys and communicate updates to relevant department leaders. • Collaborate with cross-functional teams such as HR Operations, Payroll, IT, and Facilities to ensure a smooth onboarding experience. • Oversee the offer-to-post-joining process, including managing position details, creating appointment letters, handling post-offer engagements, arranging joining, conducting background verifications (BGV), Laptop arrangement, ID card creation and gathering feedback after joining while ensuring SLAs are met for timely execution. • Develop and maintain dashboards and reports to track key onboarding metrics and support data-driven decision-making. • Work closely with Talent Acquisition, HR Business Partners, and other stakeholders to ensure a positive and engaging onboarding experience. • Participate in process enhancement initiatives and projects Talent Acquisition Support • Coordinate interview scheduling between candidates, hiring managers, and panel members, ensuring a seamless interview experience. • Provide recruitment coordination and administrative support to the Talent Acquisition team. • Track interview status and ensure timely communication with candidates and stakeholders. • Support offer management activities and candidate documentation. • Assist HR stakeholders with recruitment-related activities and projects as required. Vendor Management & Operations • Handle invoice processing and ensure timely submission and tracking of payments. • Coordinate with vendors for onboarding, background verification, and other HR-related services. • Manage vendor relationships and ensure adherence to agreed service levels. Requirements • Any gradudate • Minimum 3 years of experience in onboarding, recruitment coordination, or HR operations. • Experience in handling offer management, candidate engagement, and onboarding processes. • Ability to manage multiple tasks and priorities in a fast-paced environment. • Strong attention to detail and process orientation. • Proficiency in MS Office and HR systems.