HR & Admin Associate

Job description

Key Responsibilities: • Maintain accurate employee records, documentation, and HRIS systems • Manage attendance, leave tracking, and payroll coordination • Oversee onboarding documentation and employee lifecycle processes • Ensure compliance with labour laws, policies, and internal audits • Handle employee queries, grievances, and disciplinary coordination • Support performance appraisal cycles and HR reporting (MIS) • Plan and execute employee engagement initiatives (events, activities, surveys) • Drive employee satisfaction and retention programs • Conduct feedback sessions and engagement surveys • Support internal communication initiatives (announcements, newsletters) • Promote a positive workplace culture and employer branding • Identify training needs in coordination with stakeholders • Plan and coordinate training programs (internal/external) • Track employee training calendars and learning progress • Maintain training records and certification data • Evaluate training effectiveness and impact (feedback, performance improvement) • Oversee office facilities, maintenance, housekeeping, and utilities • Manage vendor onboarding, contracts, and service delivery • Handle asset management (allocation, tracking, and recovery) • Ensure availability of office supplies and infrastructure • Manage travel bookings and reimbursement processes • Ensure workplace safety, security, and compliance standards • Prepare and manage budgets for HR, Admin, Engagement, and L&D activities • Track monthly expenses vs budget allocations • Optimize costs across vendors, events, training, and office operations • Maintain expense reports and cost analysis dashboards • Coordinate with Finance for approvals, invoicing, and payments • Ensure financial discipline and adherence to budget limits • Strong organizational and multitasking abilities • Excellent communication and interpersonal skills • Ability to handle confidential information • Analytical mindset with cost-management focus • Problem-solving and decision-making skills • Strong coordination with multiple stakeholders